The post What Are the Different NetSuite User License Types? (2025 Guide) appeared first on NetSuite Partner: NetSuite ERP Consultants.
]]>In this guide, we’ll break down the key NetSuite license types, what they include, and how to choose the right mix for your organization.
NetSuite operates on a named user model, meaning each license corresponds to a specific user login. Licenses vary in access level, functional capabilities, and price. Giving users more access than they need wastes budget; giving them less hampers productivity.
Here’s a breakdown of the most common NetSuite user license types:
| License Type | Use Case | Access Level | Ideal For |
|---|---|---|---|
| Full User | Core access to financials, transactions, records | Full access to all licensed modules | Finance, Operations, Admins, Project Managers with finance responsibilities |
| Employee Self-Service (Customer Center License) | Limited portal access for timesheets, expenses | Customer Center, no transaction entry | Staff logging time/expenses, creating purchase requisitions and working with Project Tasks only |
| View and Approve | Lightweight approval workflow access | Can view records and approve records with workflows | Managers reviewing POs, expenses, etc. |
| CRM Only | Access to CRM-related features | Leads, Opportunities, Cases, Tasks | Sales reps, Account Managers who do not need project visibility |
| WMS Only | Restricted to warehouse operations | Mobile WMS app, inventory and bin tasks | Warehouse staff |
| Project Manager | View and manage projects without full accounting | Project tasks, time, budgets, dashboards | PMs without finance responsibilities |
When evaluating licenses, ask:
Pro tip: Don’t over-license. It’s much easier to add than remove.
Understanding NetSuite license types isn’t just a technical detail – it’s a strategic cost-saving lever. With the latest additions like View and Approve, CRM Only, and WMS Only, NetSuite gives you the flexibility to tailor access by role. That means better security, tighter budgets, and higher productivity.
Need help auditing your NetSuite licenses or right-sizing your roles? As always, please contact support@newgennow.com if you have any questions or need assistance with any of the items listed – we’re here to help!
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]]>NetSuite 2024.1 Release Notes PDF Download
Here are some items we think are looking valuable in the NetSuite 2024.1 Release.
This release includes the following enhancements to the revenue recognition field mapping functionality:
This functionality is only available if the Advanced Revenue Management (Essentials) feature is enabled. For more information, see the help topic Enabling the Advanced Revenue Management (Essentials) Feature. For more information about these enhancements, see the help topic Mapping Revenue Recognition Fields.
You can select up to five favorite items in the Customer, Add Multiple, and Items fields on sales orders. In the Add Multiple field, you can show only your favorite items by selecting the Show favorites only box.You can now apply an uplift at any point in the subscription term as well as during subscription renewal. For instructions on using uplift, see the help topic Setting Optional Preferences.
To enable the Favorites feature, go to Set Preferences > General and check the Allow Favorites in Dropdowns box. To mark an item as a favorite, click the star icon next to the item name in the dropdown list.

Favorites are associated with your personal preferences and are specific to your NetSuite account and role.
The SuiteTax feature is now generally available. Earlier, SuiteTax was a hidden feature and it had to be shared to a customer’s account before it could be enabled. To enable the feature, customers had to undergo a qualification process by submitting a completed SuiteTax questionnaire through a support case.
As of 2024.1, administrators can enable the feature by going to Setup > Company > Enable Features > Tax subtab. It is an account-level feature which applies to the whole NetSuite account and not to selected subsidiaries. If you enable the feature, it is not possible to revert this action. Therefore, you should first enable the feature in your Sandbox account prior to enabling it in your product account. When you check the box to enable the SuiteTax feature, you see an information message showing potentially incompatible features, preferences, SuiteApps, or bundles. To be able to complete the enablement process, you must perform all the required actions you see in the message. To see the full list of limitations, see the help topic Known Limitations of SuiteTax.
? Looking for a turn-key NetSuite Customer Portal alternative?
PortalGen by NewGen Business Solutions is a turnkey NetSuite SuiteApp that allows you to create an infinitely configurable customer portal using only Saved Searches in less than 15 minutes. With PortalGen pages and data shared are entirely driven by the creation of a NetSuite Saved Search, so if you can get the data with a Saved Search you can push it up to the PortalGen customer portal with just a few clicks. Enjoy quick ROI with no custom coding or long implementation timelines needed.
Text Enhance uses generative AI to assist you with writing business content in NetSuite. It can help you create and refine content, as well as make your content the right length for your needs. Text Enhance uses information from the page you are editing when it generates content. For example, when you use Text Enhance to generate a sales description for an inventory item, it uses information such as the item name, vendor description, display name, and stock description from the inventory item page. Text Enhance can also help you write different item descriptions for the same item, depending on how you will use the description. For example, when you use Text Enhance to generate text for the Purchase Description field of the Purchase/Inventory subtab, the generated text can include different details and even a different tone than what Text Enhance generates for the Sales Description field of the Sales/Pricing subtab.

As always, please contact support@newgennow.com if you have any questions or need assistance with any of the items listed – we’re here to help!
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]]>NetSuite 2023.2 Release Notes PDF Download
Here are some items we think are looking valuable in the NetSuite 2023.2 Release.
NetSuite 2023.1 includes the following enhancements to supply planning features: A Minimum Order Quantity will be required for new planned orders that are generated by the planning engine. If you need more quantity, you can add the required amount to the minimum quantity.
This enhancement will apply to the following NetSuite features:
In 2023.2, SuiteBilling has a new feature, Commit Plus Overage. Companies can use Commit Plus Overage to charge prepayment for a contracted amount of usage at a specified rate. Then, if the customer uses more than the contracted amount, the additional usage is charged at an adjusted rate.
On project records, the Financial tab now shows the Project Revenue Recognition Summary information, which is visible when the Project Revenue Recognition feature is enabled. The summary information shows total revenue, recognized revenue, planned revenue, and a link to Revenue Arrangement. This improvement helps you find the respective revenue arrangement for the project. It provides more transparency, and with Suiteness in mind, it is surfacing basic Project Revenue Recognition data, along with the link to revenue arrangement in the Financial tab in the new Revenue Recognition sub-section.
The Project Plan Recalculation information is now displayed on the Project Plan subsection of the System Information tab. It shows the project plan recalculation data, such as the last project plan recalculation date and time, if the project plan is being recalculated, last project plan recalculation time, average project plan recalculation time, and project plan recalculation triggers. The System Information tab now shows the System Notes subtab. This subtab displays information about what has been changed within recalculation.
For more information, see the help topics Project Tasks, Working with the Project Schedule.
? Looking for a turn-key NetSuite Customer Portal alternative?
PortalGen by NewGen Business Solutions is a turnkey NetSuite SuiteApp that allows you to create an infinitely configurable customer portal using only Saved Searches in less than 15 minutes. With PortalGen pages and data shared are entirely driven by the creation of a NetSuite Saved Search, so if you can get the data with a Saved Search you can push it up to the PortalGen customer portal with just a few clicks. Enjoy quick ROI with no custom coding or long implementation timelines needed.
The Work Instructions & Traveler SuiteApp enables you to generate traveler reports of required work orders. Using these reports, the shop floor personnel can perform day-to-day assembly operations. A traveler report outlines information such as required components, work order details, and work instructions to perform each step in the operation. This report is intended to travel from one work center to another for each operation in the work order until the work order is complete.
The SuiteApp includes the following:
For more information, read the help topic Work Instructions and Traveler.
As always, please contact support@newgennow.com if you have any questions or need assistance with any of the items listed – we’re here to help!
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]]>NetSuite 2023.1 Release Notes PDF Download
Here are some items we think are looking valuable in the NetSuite 2023.1 Release.
The Intelligent Item Recommendations feature uses artificial intelligence algorithms to calculate and display product recommendations to sales representatives and web store shoppers. From 2023.1, this feature can be enabled in all NetSuite accounts that have the Customer Relationship Management or Website features enabled.
For more information about enabling the Intelligent Item Recommendations feature, see the help topic Enable Intelligent Item Recommendations.
You can check what types of recommendations are available in your account on the Recommendation Availability screen, which you can access at Commerce > Marketing > Intelligent Recommendations > Recommendation Availability.
The recommendation types available in a subsidiary or website depend upon the number of inventory items and the number of transactions in the past 12 months. For more information about eligibility criteria, see the help topic Account Requirements for Intelligent Item Recommendations.
From 2023.1, sales representatives can view and choose from intelligent item recommendations as they create opportunity records for prospects or customers. This is in addition to the ability to use these recommendations on the sales order and estimate records, which has been available since 2022.1.
The artificial intelligence algorithms that calculate the recommendations use data such as:
When the Intelligent Recommendations feature is enabled, an Intelligent Recommendations button appears on opportunity records. After sales representatives have selected the customer or prospect, they can click Intelligent Recommendations to view intelligent recommendations. They can also add one or more items to the opportunity before they click the button.
The items recommended apply to the specific combination of customer and items selected. A different combination results in different recommendations. Because the machine learning algorithms continuously process and learn from the transaction data, the recommendations that are shown change and improve over time.
For more information about adding intelligent recommendations to opportunity records, see the help topic Add Recommended Items to Sales Orders, Estimates, and Opportunities.
The Item 360 Dashboard SuiteApp provides real-time and concise overview of an item’s current status. The SuiteApp lets you view all current transactional data that is impacting the item along with related alerts that help you make informed decisions.

The Period Close Checklist now contains two new tasks:
You can mark both tasks as complete if you do not want to run these processes.
When using the Period Close Checklist, accounts receivable and accounts payable must be locked before recognizing and reclassifying revenue. When accounts receivable and accounts payable are locked, the revenue recognition and revenue reclassification journal entries are posted to the same period you’re closing. To access the Period Close Checklist, go to Setup > Accounting > Manage G/L > Manage Accounting Periods. For information about completing Period Close Checklist tasks, see the help topic Using the Period Close Checklist.
The Advanced Revenue Management (Essentials) feature must be enabled to see the revenue recognition and revenue reclassification tasks in your Period Close Checklist. For more information, see the help topic Enabling the Advanced Revenue Management (Essentials) Feature.
The Edit or Full level of the Manage Accounting Periods permission is required to set up, edit, lock transactions for period close, or reopen periods. For more information about permissions, see the help topic Accounting Period Management.
You can run the revenue recognition and revenue reclassification processes at any time. You should run these processes at the end of the period. For more information, see the help topics Revenue Recognition Journal Entries and Reclassification of Deferred Revenue.
The Storage Info page has been removed from the NetSuite UI because Total Storage is no longer used as a metric for your Service Tier usage.

Instead, users with the Administrator role or System Administrator role can check the File Cabinet storage size or the number of monthly transaction lines the account uses. To check these metrics, go to Setup > Company > View Billing Information.
If you have bookmarked the Storage Info page, you will be redirected to the Billing Information page.
As of March 1, 2023, the 2FA setup using SMS/Voice Call will no longer be available. This change will not affect already existing 2FA setups.
If you need to set up 2FA in your account after March 1, 2023, you will be able to use only an authenticator app. The option to generate backup codes is not affected by this change. The SMS/Voice Call option is not available as a secondary option for 2FA either. End of support for SMS/Voice Call is the first step in a process of transforming 2FA to more secure authentication method.
? Looking for a turn-key NetSuite Customer Portal alternative?
PortalGen by NewGen Business Solutions is a turnkey NetSuite SuiteApp that allows you to create an infinitely configurable customer portal using only Saved Searches in less than 15 minutes. With PortalGen pages and data shared are entirely driven by the creation of a NetSuite Saved Search, so if you can get the data with a Saved Search you can push it up to the PortalGen customer portal with just a few clicks. Enjoy quick ROI with no custom coding or long implementation timelines needed.
When using Charged-Based Billing and Project Revenue Recognition, you can now customize which actions are triggered by the status of your projects. These triggers are also available for custom statuses.
For more information, see the help topics Charge-Based Project Billing and Project Revenue Recognition.
As always, please contact support@newgennow.com if you have any questions or need assistance with any of the items listed – we’re here to help!
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]]>Innovation Keynote: Unleashing the Power of Oracle Cloud Infrastructure – YouTube
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]]>The post NetSuite 2022.2 Release Notes appeared first on NetSuite Partner: NetSuite ERP Consultants.
]]>NetSuite 2022.2 Release Notes PDF Download
Here are some items we think are looking valuable in the NetSuite 2022.2 Release.
The Advanced Revenue Management feature is now split into the following features:
This update does not affect functionality for existing NetSuite accounts that have the Advanced Revenue Management feature enabled. The Advanced Revenue Management (Essentials) and Advanced Revenue Management (Revenue Allocation) features will be enabled automatically in these accounts.
At long last NetSuite 2022.2 provides compatibility between the Multi Subsidiary Customer and Consolidated Payments features! To use these features together, a new restriction applies to customer hierarchies. That restriction is that all parent customers must have all subsidiaries of their sub-customers. For information about Consolidated Payments, see the help topic Consolidated Payments.
Cash 360 SuiteApp version 1.00.0 is now available for installation from the SuiteApp Marketplace as a public and managed SuiteApp.
Cash 360 lets you effectively manage cash flow. It provides a real-time view of your company’s cash position and the ability to generate fast and accurate near-term forecasts.
The SuiteApp has a cash management dashboard where you can do the following:
Cash 360 also has the following cash forecasting features:
Cash forecasts are derived from NetSuite data. You do not need to set up or import data from other sources.
You can also add ad hoc cash inflow and outflow lines, such as finance inflow or capital investments, into the cash forecast. This enables you to better predict your company’s cash requirements and analyze your company’s liquidity status.

You can now connect to a U.S. or Canada financial institution through a modern configuration popup window with updated labels.
Previously, the configuration window consisted of a three-phased setup to connect your financial institution to NetSuite.
To ensure optimized account linking and verification, the configuration popup window has been upgraded with the following:
The system automatically redirects you to the financial institution’s website to authenticate your credentials and authorize NetSuite to retrieve your bank data for import
Project 360 Dashboard version 1.00.0 is now available for installation from the SuiteApp Marketplace as a public and managed SuiteApp. The SuiteApp provides a project dashboard with a centralized view of key metrics and data points to manage projects efficiently.
Project managers can access the Project Portfolio page to view all the projects assigned to them. They can also drill down to detailed project insights from the following focus pages:
Project managers can use this SuiteApp to:

? Looking for a turn-key NetSuite Customer Portal alternative?
PortalGen by NewGen Business Solutions is a turnkey NetSuite SuiteApp that allows you to create an infinitely configurable customer portal using only Saved Searches in less than 15 minutes. With PortalGen pages and data shared are entirely driven by the creation of a NetSuite Saved Search, so if you can get the data with a Saved Search you can push it up to the PortalGen customer portal with just a few clicks. Enjoy quick ROI with no custom coding or long implementation timelines needed.
NetSuite Global Search results now include all hierarchy levels within the Navigation Menu. For more information, see the help topic Navigation Menu. When you enter keywords in the Global Search, the enhanced results appear under a Menu Results heading. The Menu Search feature is enabled by default. To disable the menu search, go to Home > Set Preferences. On the Analytics subtab, clear the Page Search box.
In 2022.2, you can upload scanned vendor bill files into the File Cabinet, and then create NetSuite vender bills from the uploaded files. This process supports both items and expenses. Uploading vendor bills eliminates the vendor bill data entry process, and reduces manual errors and inconsistencies that occur
when entering vendor bills.
Uploaded files appear on the Scanned Vendor Bills page after you refresh the page.
When you click a Review Bill link, an optical character recognition (OCR) program reads the data on the scanned bill. The Review Scanned Bill page opens. This page presents the scanned file on the left side, and the vendor bill on the right side. Complete the fields, as required. When you are satisfied with the information, click Create Bill. When the bill is created, NetSuite redirects you to the bill, where you can process this bill as you would any NetSuite bill.
Using this method for creating vendor bills dramatically increases efficiency. In addition, NetSuite remembers what suggestions were correct or incorrect, and implements those suggestions the next time a bill is created for that vendor.
If you are tasked with processing scanned vendor bills, your Reminders portlet on the Home page provides a link to the bills that require processing. You can also go to the Scanned Vendor Bills page. Go to Transactions > Payables > Upload Vendor Bill. For more information, see the help topic Uploading Vendor Bill Files Into NetSuite.
As always, please contact support@newgennow.com if you have any questions or need assistance with any of the items listed – we’re here to help!
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]]>NetSuite 2022.1 Release Notes PDF Download
Here are some items we think are looking valuable in the NetSuite 2022.1 Release.
NetSuite 2022.1 lets you pair stand-alone intercompany credit memos and vendor credits. You create a link between the two documents through the Paired Intercompany Transaction field on the two records. NetSuite filters the relevant documents based on the subsidiary, entity, and currency. For more information about pairing intercompany documents, see the help topic Pairing Intercompany Transactions.
The Allocated Demand and Allocated Supply pop-up windows are now available on the Supply Chain
Snapshot:
The Advanced Project Budgets feature introduces the following enhancements:
For more information, see the help topic Advanced Project Budgeting. For more information, see the help topics Advanced Project Budgeting and Budget vs. Actual Report.
You can now link two datasets in the Workbook UI. Linking datasets enables you to analyze metrics from two datasets in a single visualization, based on a link that you define using at least one field in each dataset. You can link datasets even if they are based on record types that do not have predefined common keys in the analytics data source, unlike when you join record types in a dataset. Additionally, with linked datasets, you can compare data that exists on two different levels of aggregation, like the sum of individual transactions versus a monthly budget.
NetSuite 2022.1 includes the following updates to the Supply Planning feature:
This release enables you to create a saved planning workbench view which can include pre-set filters and an embedded item saved search. The item saved search can include item-related criteria, such as item location and preferred supplier.
You can use Saved Search to filter the planning workbench results for the item preferred supplier. This enables the planner or buyer can view all related planning data for that supplier.
The Supply Planning Workbench Saved View feature enables you to create a saved search that filters for an item custom field that you can recall. This feature combines these concepts to provide a set of saved searches, and a custom search.
As always, please contact support@newgennow.com if you have any questions or need assistance with any of the items listed – we’re here to help!
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]]>What is Just-in-Time (JIT) Inventory Management? – YouTube
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